HubSpot + Prowi

Calculate Commissions Directly from HubSpot, Automatically

With Prowi's HubSpot integration, commission and bonus calculations become a natural part of your sales process. No more spreadsheets. No manual errors. Just real-time data that ensures transparency and motivates your sales team. HubSpot is one of the market's most popular CRM systems, and with Prowi you get a commission solution that leverages all the data you're already tracking in your pipeline.

Many companies still use Excel to calculate commissions, even though they've invested in a modern CRM. This creates a bottleneck where data must be exported, manipulated, and verified manually. With Prowi's HubSpot integration, you eliminate this step entirely. Commissions are calculated automatically based on the deals and activities that already exist in HubSpot.

From Deal to Commission, Fully Automated

When a deal closes in HubSpot, the data is sent directly to Prowi. Here, commissions are calculated according to your specific rules, and the rep can see their expected payout immediately in the Prowi app. This means sales reps no longer have to wait for month-end to gain insight, and management no longer has to spend time on manual calculations.

The flow is simple: A rep marks a deal as won in HubSpot. Prowi automatically receives information about the deal value, product, customer, and other relevant fields. Based on your commission model, Prowi calculates the correct commission, and the rep sees the amount in their app within seconds. No waiting. No uncertainty.

What Syncs from HubSpot

Prowi's integration pulls the data you need for accurate commission calculations. Deal value is naturally central, but the integration goes deeper than that. We sync deal stage, so you can tie commissions to specific phases in your pipeline. Product information is transferred, enabling differentiated rates across different product lines. Pipeline association ensures that deals from different business areas are handled correctly.

Close date is another important parameter. With this information, Prowi can automatically place commissions in the correct period, whether you settle monthly or quarterly. Deal owner is also transferred, so commissions are attributed to the right rep, even in complex team structures.

Additionally, the integration supports HubSpot's custom properties. If you've created fields to track special conditions that affect commissions, these can also be included in calculations. This could be anything from discount percentages to deal type, contract length, or strategic importance. This flexibility means Prowi can handle even complex commission models without requiring changes to your HubSpot setup.

Benefits of the Integration

Real-time commission visibility: Reps can see their commission immediately when a deal closes in HubSpot. There's no delay between winning a deal and knowing what it's worth in dollars and cents. This immediate feedback creates a stronger connection between effort and reward.

Automated calculations without errors: Manual spreadsheets are a source of errors. Wrong formulas, copied data, forgotten updates. With Prowi, these risks are eliminated. Calculations happen automatically using the same rules every time, and results can be audited down to individual deals.

Full transparency for everyone: Both reps and management can follow how commissions are calculated. Reps don't just see a number; they can drill down into the deals that make up their commission. Management gets an overview of the team's total performance and can identify trends early.

Scalability without complexity: As companies grow, commission models often grow with them. New products, new teams, new markets. With Prowi, you can add complexity without losing control. Split commissions, tiered rates, accelerators, and other advanced models are handled just as easily as a simple percentage-based model.

Less administration for finance: The finance team no longer has to spend days on commission calculations each month. Data is already validated and ready for payout. This frees up time for more value-creating tasks and reduces the risk of disputes over calculations.

Who Benefits from the Integration

For sales reps, the integration means they always know where they stand. They can see their accumulated commission, understand how it's calculated, and plan their efforts accordingly. Motivation increases when the reward is visible and understandable. Reps often report feeling more recognized when they can see the results of their work immediately, rather than waiting until month-end.

For sales managers, Prowi provides a new tool for managing the team. They can see who's performing, who needs support, and how the commission structure affects behavior. It becomes easier to set goals and follow up on them. Managers can also experiment with new commission models and see the effects in real-time, without waiting for the next payroll run.

For finance teams, the integration significantly reduces the monthly workload. Commission data is already calculated and ready for export to the payroll system. Errors are detected automatically, and audit trails ensure documentation for audits. Instead of spending days collecting and verifying data, finance can focus on analysis and strategic advice.

Frequently Asked Questions About the HubSpot Integration

How quickly does data sync between HubSpot and Prowi?
Data syncs in real-time. When a deal is updated or closed in HubSpot, the change is reflected in Prowi within seconds. Reps see their commission updated almost instantly.

Can I use my custom properties from HubSpot in commission calculations?
Yes. Prowi can map HubSpot's custom properties to commission rules. This means you can use the fields you've already created to differentiate commissions based on deal characteristics.

What happens if a deal changes after it's closed?
Prowi handles changes automatically. If a deal value is adjusted or a deal is canceled, commissions are recalculated and any corrections are clearly displayed for the rep. This ensures commissions always match actual conditions.

How long does it take to set up the integration?
Most companies are up and running within a few days. Setup requires no technical expertise. You connect your HubSpot account with Prowi, map the relevant fields, and define your commission rules. After that, the system runs automatically.

Get Started with Prowi and HubSpot

The HubSpot integration can be set up quickly, and within just a few days your commissions can run fully automated. Book a demo today and experience how Prowi and HubSpot together can free up time, create transparency, and boost motivation in your sales team.

Whether you have a simple commission model or a complex structure with split commissions and accelerators, Prowi adapts to your needs. Start by connecting your HubSpot account and see results immediately.